DSE Management Software From Self-Assessment to Sign-Off

DSE management software is an online platform that runs your whole display screen equipment programme in one place: training, workstation self-assessments, risk flagging, follow-up actions, equipment and sign-off.

Instead of paper forms and spreadsheets, employees complete everything online, and your health and safety team sees who needs help, what's been done and what's still open.

Yes. VDU (visual display unit) is the older term still widely used in Ireland, while DSE (display screen equipment) is the term used in current Irish and UK regulations.

VDU management software and DSE management software do exactly the same job: training, workstation assessments, risk triage and sign-off for anyone who works at a screen.

Software alone doesn't make you compliant. Under Irish law (Part 2, Chapter 5 of the Safety, Health and Welfare at Work (General Application) Regulations 2007) and UK law (the Health and Safety (Display Screen Equipment) Regulations 1992), you can't simply give employees a portal and consider the job done.

A DSE risk assessment needs to be overseen and signed off by a competent person. The software is built to support exactly that: it trains staff, captures their assessments, flags high-risk cases and records the competent person's digital sign-off, so your compliance is properly evidenced.

It takes on the admin. Without it, managing hundreds of employees means reviewing spreadsheets and chasing people by email.

The software rolls out 3D animated training, guides employees through a self-assessment at their desk and uses RAG (red, amber, green) analysis to flag the highest-risk cases. It doesn't replace your assessor. It lets them focus on the people who actually need help.

A competent person is someone with enough training, experience and knowledge to carry out a workstation risk assessment.

If you don't have one in-house, KOS can help in two ways. Our qualified ergonomics team can review your flagged high-risk cases, or we can train your HR or health and safety staff through our DSE assessor training course so they can manage the software and sign off assessments themselves.

The software is built for office, home and hybrid working. Remote workers use the same link, get the same 3D training and complete the same self-assessment, without an assessor needing to visit every home.

If someone working from home is sitting on a dining chair or reporting discomfort, their assessment is flagged for review straight away.

Yes. The software runs in a web browser, so it works wherever your employees are, including teams across the UK, Europe and further afield.

If your organisation has specific local requirements, bring them to your demo and we'll walk through how the platform can support them.

A DSE assessment should be done when someone starts, when their workstation or way of working changes significantly, and reviewed regularly after that. With hybrid working, set-ups change more often than they used to.

Because everything is online, you can relaunch assessments whenever you need to, and automated reminders keep completion rates up without manual chasing.

Yes. KOS also supplies ergonomic office equipment, so the equipment recommended in an assessment can be sourced through us. Equipment is only recommended where an assessment shows a real need, so you're not spending on guesswork.

EHS (or HSE, or health and safety) software manages many types of risk across an organisation, such as incidents, audits, permits, chemicals and contractors. DSE software is a specialist platform for one risk that affects almost every office, home and hybrid worker.

Most EHS platforms can record a DSE assessment as a form, but DSE software adds training before assessment, automatic risk triage, competent-person sign-off and equipment tracking. If you're comparing specialist platforms, our guide to the best DSE software in 2026 sets out the main options side by side.

Yes. Many organisations keep their EHS or health and safety platform as the system of record for incidents, audits and their overall risk register, and run DSE in a specialist platform.

KOS DSE Management Software gives you reports and exports on completion, risk levels and actions, so DSE can feed into your wider health and safety reporting without replacing the systems you already use.

No. There's nothing to install and no IT integration needed. You get a simple, secure link to share with your staff, and they can start their training and self-assessment as soon as they receive it.

The platform is ISO 27001 certified, the international standard for information security management. It's fully GDPR compliant, with clear transparency on how data is used, right-to-be-forgotten requests handled properly, and employee data stored in the EU.

Pricing is tailored to your organisation, so the best way to get an accurate quote is to book a demo. We'll look at your team and what you need, and you can try the software free for 30 days before committing.

Yes. We offer a 30-day free trial with no obligation.

During the trial you can see the 3D animated training in action, watch how RAG analysis flags risk, and use the management hub to see how much admin it takes off your team.