Workplace Needs Ergonomic Assessments | For Confident Returns
If you’re struggling to return to work after illness or injury, it can be hard to know what adjustments are needed. You may feel overwhelmed by risks, unsure of what’s allowed, or worried about doing the right thing. We’re here to guide you.
For over 20 years, KOS Ergonomics has helped people stay employed by creating safer workplaces tailored to individual needs. Our expert team of ergonomists, occupational therapists, and physiotherapists deliver personalised ergonomic assessments.
We specialise in:
✔ Safe, sustainable return-to-work plans
✔ Guidance on grant-eligible ergonomic modifications
✔ Supportive, inclusive work environments
100,000+ workplaces assessed, across start-ups to enterprises
What Is a Workplace Needs Assessment?
A Workplace needs assessment, more precisely, a Workplace Needs Ergonomic Assessment Grant evaluation, is your first step toward identifying necessary workplace adjustments. This structured, evidence-based review is often required to access funding and helps ensure that employees with injuries, disabilities, or chronic conditions can work safely and comfortably.
It is your roadmap to a healthier working life. It’s a structured evaluation led by occupational therapists with ergonomic expertise, designed to support people with physical or cognitive limitations by identifying what needs to change in their job, setup, or work habits.
Typically recommended for individuals who:
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Are recovering from a recent injury or surgery
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Have a long-term health condition or disability
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Experience recurring pain or discomfort at work
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Are transitioning back to work after medical leave
Work Confidently and Pain-Free with the Support You Deserve
You’re working confidently, pain-free, and productively, without fear of relapse. Your workplace supports your needs, and you have the tools to thrive. That’s what’s possible when you take the first step.
Your Ergonomic
Assessment Journey
Step 1: Book a Free Consultation
We’ll assess your needs and potential grant eligibility.
Step 2: Get Assessed by an Expert
We’ll visit your workplace or assess you virtually.
Step 3: Receive Your Tailored Plan
With equipment recommendations and we work all the way through to a comfortable work environment.
Ergonomic Reports for Grants & Disability Support
Every assessment delivers a clinically-informed, goal-driven report that supports safe job retention or return-to-work planning. It fosters clear communication between employees, employers, and healthcare providers, with recommendations tailored to the worker’s functional needs.
Each report includes:
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A summary of key risks and barriers
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Targeted ergonomic and equipment recommendations
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Photos and measurements (with consent)
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Guidance for funding or grant applications
Ideal for:
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Workplace Needs Assessment Grant applications
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Return-to-work planning after injury or illness
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Disability accommodation and ergonomic support
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OT-led assessments for pain, discomfort, or workstation issues
Free Equipment Trial Consultation
Following your assessment, you’ll be invited to a complimentary one-on-one session at our Fitting Studio. This is your opportunity to trial recommended equipment in person before making any purchasing decisions. You’ll be able to confirm the fit, comfort, and suitability of each item with expert guidance from our team. We’ll make any necessary adjustments on the spot and answer any questions you have, so you leave feeling confident and supported in your choice.
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Trial the equipment before purchase
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Confirm fit and comfort
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Get reassurance and adjustments from our team
Real Success Stories
We provide clear, structured reports with prioritised, actionable insights and offer ongoing post-assessment support to help organisations implement meaningful ergonomic improvements.
Years Leading Ergonomic Excellence Across
Industries and Workforces
Workspaces Assessed and Optimised for
Performance, Health and Results
Reduction in reported MSDs through Proven,
Data-Driven Ergonomic Solutions
Frequently Asked Questions
Yes, for grant eligibility or if you’re experiencing a long-term condition, it helps to have a medical letter confirming your diagnosis or limitations.
The assessments can be carried out in your workplace or remotely.
Wherever possible, we come on-site. Virtual assessments are also available for remote or hybrid workers
From initial consultation to report delivery, most assessments are completed within 7–10 working days
Yes. Many employees are eligible for support through workplace disability grants. We’ll help identify the right scheme and support your application.
It shows your commitment to employee wellbeing, reduces absenteeism, and helps meet your legal obligations under Irish employment law.
We’ll guide you. Typically, we need a point of contact and access to the employee’s workstation (or video access for remote reviews).
In many cases, yes, but we help you apply for funding to cover some or all costs.
We can assess teams individually and provide group reporting if needed. Contact us for tailored support.
For Employers
You're managing a return-to-work case, supporting a team member with chronic pain, or aiming to improve inclusivity in your organisation.
For Healthcare Professionals
You're looking to ensure your patient’s workplace supports recovery, minimises symptoms, and meets legal requirements.
For Individuals
You're experiencing work-related pain or difficulty and need a clear plan to stay employed safely and productively.
Ideal for:
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Complex musculoskeletal conditions
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Repetitive strain and posture-related injuries
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Workplace adjustments for long-term conditions and disabilities
Key Features:
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Pre-assessment survey to identify functional limitations and goals
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On-site or virtual evaluation by an occupational therapist ergonomics specialist (OT ergonomics assessment)
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Immediate workstation adjustments (where possible)
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Detailed assessment of biomechanical and task-related factors, including:
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Desk height, seating support, and postural alignment
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Visual ergonomics and reach zones for display screen and input devices
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Environmental stressors such as lighting, ventilation, and thermal comfort
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Review of assistive technologies and relevant software in use
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Development of a graded return-to-work plan aligned with functional capacity
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Ergonomic job task modification to support sustainable work participation
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Coordination with allied health professionals or line managers as needed
Optional Enhancements:
Yes. The assessment is fully compliant with the DSE Regulations 2007 and includes checks against Schedule 4 Minimum Equipment Requirements. It is performed by competent professionals with MSc-level qualifications, ensuring both compliance and clinical-grade ergonomic insight.
Tailored Ergonomic Services to Suit Every Workplace Need
Remote Ergonomic DSE Assessments
Available as single, half-day, or full-day sessions. Flexible, compliant, and designed to support employee wellbeing—wherever they work.
In-Person Ergonomic DSE Assessments
Single, half-day, and full-day onsite DSE assessments available. Tailored in-person support to meet your compliance and employee wellbeing needs.
Detailed DSE Assessments
For pregnancy, medical, and on-demand needs. Personalised evaluations to support health, comfort, and compliance.
Get Your Workplace Needs Assessment Quote
Request a tailored quote for ergonomic workplace needs assessments. Our team will provide expert guidance and scalable solutions
to ensure your organisation meets DSE compliance efficiently
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