Ergonomic Workplace Needs Assessments
If you’re struggling to return to work after illness or injury, it can be hard to know what adjustments are needed. You may feel overwhelmed by risks, unsure of what’s allowed, or worried about doing the right thing. We’re here to guide you.
For over 20 years, KOS Ergonomics has helped people stay employed by creating safer workplaces tailored to individual needs. Our expert team of ergonomists, occupational therapists, and physiotherapists deliver personalised ergonomic assessments.
We specialise in:
✔ Safe, sustainable return-to-work plans
✔ Guidance on grant-eligible ergonomic modifications
✔ Supportive, inclusive work environments
What Is an Ergonomics Workplace Needs Assessment?
A Workplace Needs Assessment, more precisely, an Ergonomics Workplace Needs Assessment Grant evaluation, is your first step toward identifying necessary workplace adjustments. This structured, evidence-based review is often required to access funding and helps ensure that employees with injuries, disabilities, or chronic conditions can work safely and comfortably.
It is your roadmap to a healthier working life. It’s a structured evaluation led by occupational therapists with ergonomic expertise, designed to support people with physical or cognitive limitations by identifying what needs to change in their job, setup, or work habits.
Typically recommended for individuals who:
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Are recovering from a recent injury or surgery
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Have a long-term health condition or disability
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Experience recurring pain or discomfort at work
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Are transitioning back to work after medical leave
FAQS
For Employers
You're managing a return-to-work case, supporting a team member with chronic pain, or aiming to improve inclusivity in your organisation.
For Healthcare Professionals
You're looking to ensure your patient’s workplace supports recovery, minimises symptoms, and meets legal requirements.
For Individuals
You're experiencing work-related pain or difficulty and need a clear plan to stay employed safely and productively.
Ideal for:
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Complex musculoskeletal conditions
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Repetitive strain and posture-related injuries
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Workplace adjustments for long-term conditions and disabilities
Key Features:
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Pre-assessment survey to identify functional limitations and goals
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On-site or virtual evaluation by an occupational therapist ergonomics specialist (OT ergonomics assessment)
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Immediate workstation adjustments (where possible)
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Detailed assessment of biomechanical and task-related factors, including:
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Desk height, seating support, and postural alignment
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Visual ergonomics and reach zones for display screen and input devices
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Environmental stressors such as lighting, ventilation, and thermal comfort
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Review of assistive technologies and relevant software in use
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Development of a graded return-to-work plan aligned with functional capacity
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Ergonomic job task modification to support sustainable work participation
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Coordination with allied health professionals or line managers as needed
Optional Enhancements:
Yes. The assessment is fully compliant with the DSE Regulations 2007 and includes checks against Schedule 4 Minimum Equipment Requirements. It is performed by competent professionals with MSc-level qualifications, ensuring both compliance and clinical-grade ergonomic insight.
FAQ for Employees
Yes, for grant eligibility or if you’re experiencing a long-term condition, it helps to have a medical letter confirming your diagnosis or limitations.
The assessments can be carried out in your workplace or remotely.
Wherever possible, we come on-site. Virtual assessments are also available for remote or hybrid workers
From initial consultation to report delivery, most assessments are completed within 7–10 working days
Yes. Many employees are eligible for support through workplace disability grants. We’ll help identify the right scheme and support your application.
Work Confidently and Pain-Free with the Support You Deserve
You’re working confidently, pain-free, and productively, without fear of relapse. Your workplace supports your needs, and you have the tools to thrive. That’s what’s possible when you take the first step.
Your Ergonomic
Assessment Journey
Step 1: Book a Free Consultation
We’ll assess your needs and potential grant eligibility.
Step 2: Get Assessed by an Expert
We’ll visit your workplace or assess you virtually.
Step 3: Receive Your Tailored Plan
With equipment recommendations and we work all the way through to a comfortable work environment.
Workplace Needs Assessment & Disability Ergonomics Reports That Support Grant Applications
Every assessment results in a clinically-informed, goal-oriented report that helps guide safe job retention or reintegration. It supports communication between all stakeholders, employers, employees, and healthcare providers, and ensures recommendations are clearly aligned with the worker’s functional needs.
The report includes:
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A summary of risks and barriers
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Targeted ergonomic and equipment recommendations
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Photos and key measurements (with consent)
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Guidance for grant or private funding applications
Our ergonomics assessments are especially valuable for:
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Ergonomics Workplace Needs Assessment Grant applications
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Return to Work Assessment planning following injury, surgery, or illness
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Disability ergonomics assessment and accommodation planning
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Ergonomic assessment by occupational therapist focused on job accommodation and workstation design
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OT ergonomics assessment to address pain, discomfort, or workstation barriers
FAQ for Employers
It shows your commitment to employee wellbeing, reduces absenteeism, and helps meet your legal obligations under Irish employment law.
We’ll guide you. Typically, we need a point of contact and access to the employee’s workstation (or video access for remote reviews).
In many cases, yes, but we help you apply for funding to cover some or all costs.
We can assess teams individually and provide group reporting if needed. Contact us for tailored support.
Free Equipment Trial Consultation
Following your assessment, you’ll be invited to a complimentary one-on-one session at our Fitting Studio. This is your opportunity to trial recommended equipment in person before making any purchasing decisions. You’ll be able to confirm the fit, comfort, and suitability of each item with expert guidance from our team. We’ll make any necessary adjustments on the spot and answer any questions you have, so you leave feeling confident and supported in your choice.
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Trial the equipment before purchase
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Confirm fit and comfort
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Get reassurance and adjustments from our team
Real Success Stories
KOS Ergonomics is a trusted leader in ergonomic workplace needs assessments across Ireland, delivering expert evaluations backed by clinical training in ergonomics, anatomy, and physiology. Our assessments are fully compliant with the Safety, Health and Welfare at Work Act and the DSE Regulations, giving employers confidence in meeting their legal obligations.
We provide clear, structured reports with prioritised, actionable insights and offer ongoing post-assessment support to help organisations implement meaningful ergonomic improvements.
Years of industry experience
Workspaces assessed and optimised
Employees trained in best practices
Tailored Ergonomic Services to Suit Every Workplace Need
Remote DSE Assessments
Available as single, half-day, or full-day sessions. Flexible, compliant, and designed to support employee wellbeing—wherever they work.
In-Person DSE Assessments
Single, half-day, and full-day onsite DSE assessments available. Tailored in-person support to meet your compliance and employee wellbeing needs.
Detailed DSE Assessments
For pregnancy, medical, and on-demand needs. Personalised evaluations to support health, comfort, and compliance.
Get Your Workplace Needs Assessment Quote
Request a tailored quote for ergonomic workplace needs assessments. Our team will provide expert guidance and scalable solutions
to ensure your organisation meets DSE compliance efficiently
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