Privacy Policy

KOS Ergonomics

Effective Date: 20.05.2025

At KOS Ergonomics, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share your personal data when you visit our website or interact with our services. We comply with the General Data Protection Regulation (EU) 2016/679 (GDPR) and relevant Irish data protection laws.

1. Who We Are

KOS Ergonomics
Registered in Ireland
For questions about this policy, contact us at:
📧 Email: info@kos.ie
📬 Address:  3 Clare St, Dublin 2, D02 KC82

2. What Information We Collect

We may collect the following types of personal information:

• Name

• Email address

• Phone number

• Company/organization details

• IP address

• Browser and device information

• Website usage data (via cookies and analytics tools)

• Any other information you provide via forms or correspondence

3. How We Collect Your Data

We collect data in the following ways:

• Directly from you when you fill out forms, sign up for newsletters, or contact us

• Automatically through cookies and similar tracking technologies when you browse our website

• Through third-party services (e.g., analytics or advertising platforms), where applicable

4. Why We Collect Your Data

We use your data for the following purposes:

• To respond to your enquiries or requests

• To provide and manage our services

• To personalise your experience on our website

• To improve our website and services

• For marketing communications (with your consent)

• To comply with legal and regulatory obligations

5. Legal Basis for Processing

We process your personal data based on:

• Your consent (e.g., when subscribing to emails)

• Performance of a contract (e.g., purchasing products/services)

• Compliance with legal obligations

• Our legitimate interests (e.g., improving services, preventing fraud)

6. Sharing Your Data

We may share your data with:

• Service providers (e.g. hosting, email, analytics)

• Legal or regulatory bodies when required

• Other third parties, only with your explicit consent

We do not sell or rent your personal data to third parties.

7. International Transfers

If we transfer your data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or data processing agreements with providers in compliant jurisdictions.

8. Data Retention

We retain your personal data only as long as necessary for the purposes outlined in this policy, or to comply with legal, accounting, or reporting obligations.

9. Your Data Protection Rights

Under GDPR, you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate data

• Request erasure of your data

• Restrict or object to our use of your data

• Request data portability

• Withdraw consent at any time (if processing is based on consent)

• Lodge a complaint with the Data Protection Commission (Ireland)

To exercise your rights, contact us at [Insert Contact Email].

10. Cookies and Tracking

A cookie is a small piece of text sent to your computer’s memory which can later be retrieved by other web pages. Cookies are used to make your interactions online more convenient for you. You can disable cookies using your own browser settings; however, this may affect what material you will have access to on our websites.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website, and we will notify you of significant changes.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact:

KOS Ergonomics
Joanne McDonagh
📧 Email: joanne.mcdonagh@kos.ie
📬 Address:  3 Clare St, Dublin 2, D02 KC82